VAT Reports (Lytning Analytics)

Use this page when you need the VAT totals for a fiscal period (output VAT on sales, input VAT on purchases, net VAT due), or when your accountant or bookkeeper asks for the figures.

Goal

You need the VAT totals for a chosen fiscal period — output VAT on taxable sales, input VAT on purchases, and the net amount — so you can file or hand the figures to your accountant.

Where this happens

• In the Core App: open Reports & Analytics → VAT Reports (top-level sidebar group).
• Direct URL: https://analytics.pos.co.zm/vat-reports (opens the same report in a new tab; single-sign-on signs you in).

Prerequisites

• You are signed in to the Core App as supervisor or franchise admin.
• Your role has Reports permissions.
• Pop-ups are allowed for the Core App URL.
• You know the fiscal period your accountant or ZRA needs (the dates are not invented — confirm with your accountant or the tax authority if you are not sure).

Steps

1. Open VAT Reports from the Core App

1. In the Core App sidebar, open Reports & Analytics.
2. Click VAT Reports.
3. A new browser tab opens at Lytning Analytics, signed in.

2. Pick the fiscal period and store

1. Choose the date range that matches your fiscal period (calendar month, quarter, or custom range — confirm with your accountant).
2. Pick the store (or All stores for a franchise-wide filing).
3. Confirm the period is correct before reading the totals.

3. Read the VAT summary

The report shows the VAT totals for your chosen period. Compare to the till's daily VAT totals and the back-office Finance & Admin → Financial Management → VAT Reports to confirm the numbers agree.

4. Use the VAT summary card

Lytning Analytics has a VAT Summary card on the same page — it shows the headline numbers for the period. Drill in for VAT-code-level detail if your accountant needs it.

5. Export for your accountant

Use the on-screen Export button to download the report as CSV. Send the export to your accountant by the channel they prefer. Never include customer PII or card data in the export — VAT reports list totals and VAT codes, not customer details.

Smart Invoice disclaimer (Zambia)

For Zambia, VAT input claims require Smart Invoice-generated receipts from 1 January 2026. The VAT Reports totals only count sales and GRVs that have a Smart Invoice Mark ID + QR code. If a sale is missing a Smart Invoice receipt, it will not appear in the input-VAT figure the way ZRA expects.

The Wiki never promises a tax outcome. For any filing decision, confirm with your accountant or with ZRA. See ZRA Smart Invoice for the receipt check.

Expected result

• The report shows VAT totals for the chosen fiscal period.
• The totals reconcile with the till and the back-office VAT summary.
• An export (if made) downloads with the period and breakdown.

Edge cases

• The new tab does not open. Allow pop-ups for the Core App URL and try again.
• You land on the Analytics sign-in page. Sign back in to the Core App and open the report again.
• The period is empty. Confirm the date range, the store, and that sales were saved (not held on the till).
• Totals do not match the till. Confirm VAT codes are assigned on every item; an item with no VAT code will not contribute to the VAT figure.
• Smart Invoice receipts are missing from the total. Check System & Settings → Till & Payments → Smart Invoicing for connection status; tell your supervisor if receipts are still not producing.

Related

• ZRA Smart Invoice
• Lytning Analytics
• Cash-up & finance
• Reports
• Integrations